Policies and Procedures Manual
***NOTE: as of August 29, 2025, these policies and procedures are for historical reference only. For current College Policies visit (https://pol.tasb.org/PolicyOnline?key=858) and for current College Procedures visit (https://www.mclennan.edu/employees/procedure-manual/index.html).
A
- Absence Report Form
- Absence Report, Contract Employees
- Academic Freedom, Responsibility and Tenure
- Academic Scholarships
- Accounting Systems & Financial Records
- ADA Grievance Policy
- Administrative & Support Staff Advisory Committees
- Administrative Guidelines for Non-Compensated Leave of Absence Policy
- Administrative Guidelines for Personal Business Leave Policy
- Administrative Interpretation and Procedures for Employee Scholarship Policy
- Admissions and Registration
- Advising and Career Services
- Allowance for Doubtful Accounts
- Alternate Work Schedule Form
- Annual Independent Audit
- Application for Tuition and Fees Exemption
- Athletic Events: Administration
- Athletic Scholarship
- Auditors (Students Enrolled on "Audit" Basis)
- Authority to Conduct Business with Depository Bank
- Authority to Develop Intercollegiate Athletic Programs
- Authority to Sign Contracts of Employment
B
- Background Investigations
- Bereavement Leave Policy
- Board Ethics Policy
- Board of Trustees: By-Laws
- Budget Administration Policy
- Budget Process Policy
- Budget: Annual Institutional Budget of Income and Expenditures
- Business Cards
C
- Campus Carry Policy
- Campus Crime and Security
- Campus Motor Vehicle Regulations
- Catastrophic Injury or Illness Fund
- Charitable Contribution Campaign
- Check Cashing Service
- Child Development Center-Tuition and Fees
- Class Attendance
- Closed Circuit Security Monitoring and Recording of Public Areas for Safety and Security Purposes
- College Building Program
- College Credit by Examination
- College Credit for Less than Semester Length Courses
- College, College Campus States of Operations
- College Ethics Policy
- Commencement Committee
- Commendation for Meritorious Conduct
- Compensation for Overtime Work for Non-Exempt Personnel
- Compensation Plan and Employment Process
- Compensation Schedule for Administration of Departmental Examinations for Credit
- Conducted Electrical Weapons (CEW's)
- Consensual Relationships Policy
- Constitution of The Student Council
- Continuing Education Faculty Salaries
- Continuing Education Units (CEU)
- Course Credits
- Course Numbers
- Credit by Exam Form
- Credit for U.S. Armed Forces Institute (USAF) Courses and Credit for Non-Traditional and Military Learning
D
- Debt Management
- Degrees and Certificates
- Digital Accessibility Policy
- Digital Accessibility Policy Manual
- Discrimination, Harassment, and Retaliation Resolution Process
- Disposition of Defunct MCC Student Organizations’ Funds
- Distance Education
- Distributing Class Schedules
- Distribution of Payroll
- Domestic and International Study and Activities Trips
- Domestic and International Travel Procedure Manual
- Downsizing of Non-Faculty Workforce (Procedure)
- Downsizing of the Workforce
- Dress Code (F-V-r)
- Dress Policy
- Drug and Alcohol Abuse Prevention Program
- Duties and Responsibilities of College President
E
- Emergency Notification System
- Emergency Response Plan
- Emergency Sick Leave and Personal Leave - COVID-19
- Employee Furlough
- Employee Grievance Procedure
- Employee Scholarship Policy
- Employment and Compensation for Faculty Teaching Extra Classes
- Employment (Professional): Renewal and Non-Renewal of Contracts
- Employment of Foreign Nationals
- Employment of Relatives: Nepotism
- Employment of Temporary Full-Time and Part-Time Personnel
- Employment Requirements and Restrictions Physical Examinations and Communicable Diseases
- Endowed and Sponsored Scholarship Fund
- Enrollment Period for Cosmetology
- Equal Educational Opportunity Policy
- Equal Employment Opportunity Policy
- Equipment Acquisition, Disposition and Inventory of Equipment
- Evaluation: Faculty
- Externally Funded Project Transmittal Form
F
- Face Coverings, Social Distancing & Related COVID-19
Precautionary Safety Requirements - Facilities Use Policy (Administration and Fees)
- Facilities Use Policy (General)
- Faculty Council
- Faculty Salary Schedule
- Faculty Salary Schedule for Full-Time Nine Month Position
- Faculty Salary Schedule for Part-Time, Overload, and Summer
- Family and Medical Leave
- Federal Withholding Tax (Applicability)
- Financial Stability Policy
- Follett Merit Scholarship
- Freedom from Discrimination, Harassment, and Retaliation
- Procedure Guide to F-V-S
- Freedom of Expression
- Full-time Faculty Salary Schedule
- Fundraising Activity Proposal Form
- Fundraising and Soliciting
G
- GENERAL CATALOG / Publication and Distribution
- General Conduct Policy
- Graduate Guarantee Program
- Graduation Policy
- Guidelines and Requirements for Faculty Credentialing
- Guidelines for Administering Private Donor Scholarships (No Recipient Designated)
- Guidelines for Implementation of Board Policy on Fees and Tuition Set Aside to Support Bonds
- Guidelines for IRB at MCC
- Guidelines for Payment of Scholarships
- Guidelines for Time Off for Children's Educational Activities
- Guidelines for College Operational Change
H
- Hazelwood Act Exemption
- HIGHLANDER GUIDE: Publication and Distribution
- Historically Underutilized Business Involvement
- Holiday Policy for Regular Employees
- Honor Students: Recognition
- Honors College Program/Scholarship
- Human and Animal Subject Research
I
- Identity Theft Prevention Program
- Industry-based Advisory and Program Advisory Committees for Workforce Education
- Institutional Short Term Loan Fund
- Instructional Council: Purpose & Membership
- Intellectual Property
- Internal Transfers and Reassignments
- Investment of College Funds
- Involuntary Leave Policy
K
L
- Laboratory and Special Fees
- Leave of Absence for Military Training and Duty
- Lockdown Procedures
- Lost and Found Depository
M
- McLennan Scholarship Program
- McLennan Rising Star Scholarship
- Mileage Reimbursement Rate
- Missing Student Notification Procedure
- Motor Vehicle Enforcement Policy
N
- Naming Buildings Policy
- National Incident Management System (NIMS)
- Non-Compensated Leave of Absence
- Non-Faculty Investigation Procedures
- Nondiscrimination Policy Manual
O
- Official E-mail Communication Policy
- On-Call Incentive Pay
- Open Records Policy
- Optional Retirement Program
- Optional Retirement Program and Teacher Retirement System: Administrative Guidelines
- Outside Employment
P
- Part-Time, Overload, and Summer Faculty Salary Schedule
- Pay for Substitute Teachers
- Personal Business Leave
- Personnel Employment Procedures
- Police Department Digital Media Devices & Recordings
- Police Officer Mental Health Leave Policy
- Policy for the Administration of the Texas Public Educational Grants Program
- Policy for New and Updated Policies
- Policy on Drug-Free Workplace
- Pregnant and Parenting Students
- Prescribing of Fees and Tuition Set Aside to Support Bonds
- Presidential Scholarship
- Professional Development Program
- Professional Training
- Prohibited Technologies Security Control
- Public Complaints and Hearings Policy
- Purchasing Ethics Policy
- Purchasing Policy
R
- Records Access and Privacy Rights of Students and Parents
- Records Management
- Recycling Policy
- Remote and Alternate Work Schedule Policy
- Remote Working Form
- Response Plan for Campus Electrical Failure
- Responsible Use of College Computing Resources
- Retirees: Privileges of MCC Retirees
- Retirement Plan For New and Part-Time Employees not Currently Eligible for TRS or ORP
- Retirement Policy
- Return to Work on Campus
- Right to Express Breast Milk in the Workplace
S
- Sabbatical Leave
- Salary Schedule for Administrative and Professional Staff
- Salary Schedule for Support Staff
- Satisfactory Progress as the Basis for Continued Federal and State Financial Aid
- Scholarship Committee
- Scholarship for GED Completers
- Scholarship for Upward Bound Student Graduates
- Scholastic Probation and Suspension
- Service/Assistance Animals
- Sexual Misconduct Policy
- Sick Leave
- Signature Authority in Absence of President
- Signs, Posters, Literature, Petitions-On Campus
- Social Media Policy
- Solicitation and Administration of Funds from External Agencies
- Standards of Progress for Certification of Veterans and Other Eligible Persons, Degree and Certificate Programs
- Student Advisement Policy
- Student Assessment System
- Student Financial Responsibilities/Check
- Student Grievance Procedure
- Student Liaisons
- Student Organization Funds
- Student Organizations
- Student Performing Groups
- Student Permanent Records Security
- Student Residence Classification
- Substantive Change
- Substantive Change Consideration Form
- Summer School and Part-Time Faculty Salary Schedule
- Sustainability
T
- Tax-Sheltered Annuity Program
- Teaching Loads for Instructional Personnel
- Termination Policy: Employee
- Testing Center Fees
- Texas Success Initiative Assessment (TSIA)
- Time and Effort Report for Professional Personnel
- Timely Warnings for Campus Safety
- Tobacco Products Policy
- Transfer of Funds from McLennan Community College to the McLennan Community College Foundation
- Transportation Management
- Travel Approval/Reimbursement Request
- Travel Reimbursement for Applicant Finalists
- Tuition & Fees: College Credit Courses
- Tuition & Fees: Non-Credit Courses
- Tuition & Fees: Exemption and Reduced Tuition for High School Students
- Tuition Exemptions for Receipt of Competitive Academic Scholarships
U
- University Center Partner Fee
- Unpaid/Unresolved Obligations to the College (Withholding Student Records)
- Use of College Vehicles