Requesting Disability Service Accommodations

 

  1. Steps to Requesting Disability Service Accommodations

    It is the student's responsibility to request accommodations. To request academic accommodations, students are required to complete a series of steps, preferably before or at the beginning of the academic term/semester, but registered students may request accommodations at any time. Students who do not give sufficient notice of accommodation requests are not guaranteed optimal accommodations will be implemented. 

    In order to receive accommodations, students must complete the registration process with Accommodations (Disability Services). This process is as follows:

    1. Complete a Register with Disability Services application from the Accommodations Hub in My MCC.
      • Your login username will be your first initials of your first name and last name then your 7-digit MCC ID number (example: ab0123456). You will use the password you created for My MCC. 
      • Receipt of the request, a reminder of next steps, and a scheduling link will be sent to the MCC Student Email. 
      • If you have any issues with the form, please email disabilities@mclennan.edu and we will assist you.
    2. Submit documentation to Accommodations (Disability Services) by emailing it to disabilities@mclennan.edu or fax to 254-299-6222. 
    3. Schedule and complete an intake appointment with Accommodations using the scheduling link sent to you or from the Disability Services Employees page. You may also email  disabilities@mclennan.edu or call 254-299-8122. At the beginning of long semesters, the average wait time for an appointment is 1 week, but this may fluctuate depending on the volume of requests.
    4. The Accommodations staff will determine appropriate accommodations through an individual interactive process.
    5. Once approved, students may access their accommodations list or memo by viewing Student Accommodations in the Accommodations Hub through My MCC or by referring to their Post-Intake Email. 
    6. Instructors will be notified by email and will be able to access the student accommodations list through a special roster. 
    7. Students should also communicate with instructors regarding accommodations in each course, such as to clarify any testing arrangements. 
    8. Students should contact the Accommodations Coordinator if problems arise regarding the provisions of accommodations.

     

    Additional Important Points: 

    • While it is common for a student to invite parents or other advocates to be included when they are requesting accommodations, the student must be the one to participate in the interactive process. 
    • Accommodations are not provided until the student has engaged in the interactive process with Accommodations (Disability Services) and they have been formally granted.
    • The institution is not obligated to accommodate prior exams, assignments, or any course-related activity before an accommodation process is completed unless the interactive process determines there was an issue with equal access and mitigation is necessary. 
    • Accommodations are being set to automatically renew each semester you enroll. Alert emails from "datatel" will go to you and your professors each semester. If you do not receive these emails please contact disabilities@mclennan.edu

     

  2. Dual Credit Students

    Students enrolled in dual credit courses while in high school are eligible to receive accommodations based on their disability. To receive services from Accommodations (Disability Services) for courses at McLennan Community College, students must follow the request process established for all McLennan Community College students. Please see "Steps to Requesting Accommodations (Disability Services)". A 504 plan or IEP can be accepted upon review, but additional documentation may be required if it is not sufficient to support the accommodation request.

    While it is common for the student to request for parents or high school counselors to be included in the process of requesting accommodations, the student is the one responsible for requesting accommodations and participating in the interactive process to determine accommodations for college courses. 

    Dual Credit Students should note that Accommodations (Disability Services) communicates with the MCC Student Email, not your high school email. This includes confirmation that the Register with Disabilities Services Form/Accommodation Application has been received, reminders of next steps, and Accommodation Memo Emails. 

  3. Transferring or Only Attending Summer or Minimester Sessions

    Transfer and Transient students should contact Highlander Central to inquire about admission status.

    Accommodations do not automatically transfer with students. All students follow a process for requesting accommodations at MCC.

    Transfer Students: 

    If you are a Transfer student to MCC you will follow the same process outlined in the Steps for Requesting Accommodations Disability Services.  

    You may provide a copy of your Accommodations Record from your previous institution to be reviewed. 

    Transient Students from Baylor or other institutions only taking Summer or Minimester courses at MCC:

    Your accommodations from your primary institution do not automatically transfer to MCC.

    Please follow the following Accommodations Request Process:

      1. Submit your Register with Disability Services form in the Accommodations Hub in My MCC.
      2. Email documentation of your specific diagnosis and a copy of your Accommodations Memo or Letter from your primary institution to disabilities@mclennan.edu
      3. In that email, also provide a detailed explanation of your specific accommodation(s) request for your courses at MCC.
      4. We will review your request and provide the interactive process over email or provide instructions for scheduling a phone or Zoom meeting with staff if further explanation is needed.
      5. Once accommodations are approved, we will send you a detailed accommodations email for your record.
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  4. Temporary Injuries and/or Illnesses

    A temporary injury does not usually qualify as a disability under the 1990 American with Disabilities Act (ADA); however, the severity and duration of the injury will be taken into consideration. Accommodations (Disability Services) will make every effort to accommodate temporary injuries when possible. Some examples of temporary injuries addressed by these guidelines include temporary concussion, broken extremities, hand injuries, torn ligaments, etc. Please contact Accommodations as soon as possible to review and consider temporary accommodations. 

  5. ASL Interpreter Request

    Please complete the Form or contact the Deaf & Hard of Hearing Services Specialist to request an ASL Interpreter for MCC Services.

    ASL Interpreter Request Form

    Elizabeth Moss, Deaf & Hard of Hearing Services Specialist

    • emoss@mclennan.edu
    • 254-299-8743 (voice)
    • 254-218-5260 (Beth’s VP)
    • 254-523-4107 (Department VP)

    Advance Notice Needed for Requests:

      • Requests for campus services/offices should be made when an appointment is set up, preferably with a one week notice. Every effort will be made to accommodate walk-ins. However, rescheduling may be necessary depending on interpreter availability.
      • Requests for events should be made at least one week in advance to allow adequate time to schedule interpreters, preferably as soon as event is scheduled.

    Cancellations and changes:

      • To cancel or change this request, please resubmit the form.
      • Notification of cancellations and changes for events should be submitted three business days in advance or as soon as cancellation/change is made.
  6. TSIA and Other Testing

    TSIA, TEAS V, HESI , etc., requests for accommodations need to be submitted with sufficient notice so the appropriate arrangements can be made. These requests may be made by:

    1. Emailing the request and diagnostic documentation to  disabilities@mclennan.edu 
    2. Then scheduling and completing an interactive meeting with Accommodations.

     

    The TSIA2 has a lot of accessibility built into the test and it is not timed. Further information about the accessibility of the TSIA2 may be found at  TSIA2 Accommodations Guidelines. 

    For more information about Accommodations (Disability Services) call 254-299-8122 or email  disabilities@mclennan.edu.

  7. Service Animals

    Service Animals do not need to be registered with Accommodations (Disability Services), though we can include them on accommodation lists if desired.

    Emotional Support Animals (ESAs) are not permitted on campus in any of the buildings.

    McLennan Community College's Service/Assistance Animal Policy FAB

    Please do not hesitate to contact us if you have questions or concerns about service/assistance animals. Contact the Accommodations Coordinator at  disabilities@mclennan.edu or call 254-299-8122 for assistance.

     

Process for Determining Appropriate Accommodations

Students with a disability may qualify for reasonable accommodations. Disabilities may include physical, mental, learning, vision, hearing, or temporary disabilities. The Accommodations Office determines appropriate accommodations through an interactive process with the student. The office reviews each student's equal access needs and several other factors. 

Accommodations are provided using these guidelines:

A. Requesting Accommodations

The Accommodations Disability Services Staff determines appropriate accommodations for each student through an interactive process. Every request is reviewed individually.

To request accommodations, students must:
  • Self-identify as a student with a disability to Accommodations Disability Services. This can be done by submitting the Register with Disability Services form through the Accommodations Hub in their My MCC.
  • Submit disability documentation from a qualified professional by emailing it to disabilities@mclennan.edu or faxing it to 254-299-6222. Accommodations (Disability Services) will review the documentation to determine whether a student is an individual with a disability and whether it supports their accommodation requests. 
  • Complete an interactive intake appointment with the Accommodations Office. This is an important part of the interactive process to determine the barriers, limitations, and possible accommodations. 
Supporting Disability Documentation:
  • Qualified professionals include, but are not limited to:
    • Physician
    • Ophthalmologist
    • Optometrist
    • Audiologist
    • Neurologist
    • Orthopedic surgeon
    • Psychiatrist
    • Psychologist (including a school psychologist)
    • Other qualified professionals who can diagnose a disability
  • Students may also submit a copy of their high school 504 Plan or Individualized Education Program (IEP). The Accommodations Office will review these documents to determine if they are sufficient. Additional documentation may be requested upon review.
  • Documentation must support a specific diagnosis.
  • For more information about appropriate disability documentation, please visit the Responsibilities, Resources, Questions, Concerns, & Grievance page.

B. How Academic Accommodations Are Decided

The Accommodations Staff reviews several factors before approving academic accommodations, including:

  • Valid disability documentation.
  • Legal requirements under Section 504 of the Rehabilitation Act and the Americans with Disabilities Act (ADA).
  • The essential requirements of the course, classroom, and consultations with faculty and programs.
  • The student's individual needs and reasonable requests, based on the request form and the interactive process.

C. Accommodations Appeals 

Students have the right to appeal accommodation decisions made by Accommodations (Disability Services). 
  • If accommodations are pending further information and supportive documentation, a student should continue to work with Accommodations Disability Services to review and update their requests.
  • If a student believes they have provided sufficient documentation and support for their accommodation request, and it has been denied, they may follow the Procedure for Appealing Accommodation Decisions by Accommodations Disability Services outlined on the Responsibilities, Resources, Questions, Concerns, & Grievance page. 

Contact

Katie Vise
Accommodations Coordinator
 254-299-8521
  kvise@mclennan.edu