Rental Information
Cameron Hall is a premier event venue on the MCC campus, featuring a stunning gallery room with floor-to-ceiling windows overlooking the Bosque River valley. The Gallery Room spans 2,160 square feet and is available for a variety of events, from intimate gatherings to large celebrations. The full building is approximately 8,600 square feet.
Conveniently located just minutes from downtown Waco and Interstate 35, Cameron Hall is easily accessible for guests traveling from across the region. Ample free parking is available on campus.
Capacity
Capacity varies based on event layout, service style, and space needed for catering, staging, or décor. Final capacity may vary depending on floor plan, service tables, and event needs. Contact the Event Planning team to discuss your specific setup.
| Setup | Capacity |
|---|---|
| Banquet-style (5-ft round tables, 8 per table) | 144 guests |
| Plated/Served Meals (23 tables, 8 per table) | 184 guests |
| Lecture-style | 250 guests |
| Outdoor Courtyard | 300+ guests |
Amenities
- Gallery room with floor-to-ceiling windows overlooking the Bosque River valley
- Outdoor courtyard for receptions, ceremonies, and open-air events
- Ample free campus parking
- Convenient access from downtown Waco and Interstate 35
- Free wireless internet
- A/V technology, including two 85-inch flat-screen displays
- Prep space with a three-compartment sink, warming unit, refrigerator, and prep tables
Hours of Availability
Cameron Hall is available with approval from the President's Office during the following hours:
- Sunday–Thursday: 7:30 a.m.–10 p.m.
- Friday–Saturday: 7:30 a.m.–11 p.m.
Cameron Hall is not available on most federal and College holidays — including New Year's Day, Martin Luther King Jr.'s Birthday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day — or during scheduled maintenance or major College-wide events, unless approved by the President's Office.
Rental Rates
Full-day rentals only. Payments must be made directly to McLennan Community College and do not constitute charitable contributions.
| Day | Rate |
|---|---|
| Monday–Thursday (7:30 a.m.–10:00 p.m.) | $3,000/day |
| Monday-Thursday Half-day reservations | $1,500 for 4 hours |
| Friday–Saturday (7:30 a.m.–11:00 p.m.) | $4,000/day |
| Friday–Saturday Half-day reservations | $2,000 for 4 hours |
| Sunday (7:30 a.m.–10:00 p.m.) | $4,000/day |
| Sunday Half-day reservation | $2,000 for 4 hours |
Photography Session Rates
| Day | Rate |
|---|---|
| Monday–Thursday | $100/hour |
| Friday–Saturday | $125/hour |
| Sunday | $125/hour |
Discounts
- 25% discount for nonprofit organizations (501c3)
- 50% discount for donors at the Benefactor or Visionaries level; Visionaries also receive one complimentary rental per calendar year
- The President may authorize additional discounted rates in accordance with contractual or College commitments
- Only one discount per rental; discounts do not apply to additional services
Additional Services & Fees
Some services are required based on event type; others may be requested in advance. All additional services will be communicated or confirmed prior to the event.
| Service | Rate |
|---|---|
| MCC Police Officer (required when alcohol is served) | $50/hour per officer |
| A/V Setup | $200 |
| A/V Support (during event) | $50/hour |
| Bartender | $50/hour |
| Custodial/Maintenance (during event) | $40/hour |
| Stage Rental (includes setup, teardown, and stage skirt) | $500/day |
Catering
MCC Food Services is the preferred caterer for Cameron Hall events. Outside caterers must be preapproved by the College and are required to execute a Catering Vendor Agreement. Simple drop-off orders (such as pizza or standard delivery) do not require caterer approval.
For catering inquiries, contact events@mclennan.edu.
Alcohol Policy
Alcohol is permitted at Cameron Hall events. An MCC Police Officer must be present for the duration of any event where alcohol is served, billed at $50/hour per officer.
Decorating Guidelines
The following guidelines apply to all interior and exterior locations:
- No nails, staples, or tape that may damage surfaces
- Prohibited items: open flames (including candles), helium balloons, glitter, confetti, smoke machines, rice, and sparklers
- The Cameron paintings are permanent fixtures and may not be removed; no food or beverage tables may be placed near the paintings
- Seasonal décor already in place may not be moved or removed for individual events
For a complete list of decorating guidelines, see the Guide for Decorations on Campus.
Reservations & Deposits
All reservations must be approved by the MCC President's Office. To begin the reservation process, contact events@mclennan.edu.
- A Facility Request Form must be submitted at least 30 days before the event
- A signed Facility Use Agreement is required for all reservations
- A rental deposit is due within 10 business days of reservation (unless waived by the College President)
Deposit Schedule
| Time Before Event | Deposit Required |
|---|---|
| More than 120 days | 50% of the estimated cost |
| 120–45 days | 75% of the estimated cost |
| Less than 45 days | 90% of the estimated cost |
Cancellation Policy
Cancellations must be submitted in writing. The following fees apply:
| Time Before Event | Cancellation Fee |
|---|---|
| More than 180 days | 25% of the estimated cost |
| 180–120 days | 50% of the estimated cost |
| 120–45 days | 75% of the estimated cost |
| Less than 45 days | 90% of the estimated cost |
If an event is cancelled due to a force majeure event — such as a natural disaster, pandemic, unforeseen campus closure, or similar circumstances beyond a party's reasonable control — all deposits will be returned to the client, less any actual costs already incurred by MCC.