Facilities Scheduling

Before You Schedule (Requirements)

• All classes, meetings, and campus events must be scheduled through the appropriate scheduling method.
  • Employees: complete a Room Request Form (button located below).
  • Students: contact the Student Life Center in-person (located on the first floor of the Student Services building) or via e-mail studentlife@mclennan.edu.
  • External Groups & Community Members: contact the Office of the Vice President of Finance & Administration (see more information below).
• Room requests must be submitted via the Room Request Form by 10:30 a.m. the working day before the room is needed.
• If furniture is moved for an event or meeting, the room must be returned to its standard configuration.

How to Schedule Specific Rooms

Because room scheduling varies by space, please use the guidance below.

Schedule Through Outlook

Invite the room to your meeting in Outlook (include the room name in the "To:" field):

• MAC 139
• MAC 326
• S 115
• LTC 212
• LTC 222
• Most conference rooms

Contact Required

The following locations require coordination with a department representative:

• Conference Center & Northwood House – Events at events@mclennan.edu
• Ball Performing Arts Center or Bosque River Stage – Mandy Morrison
• 4th Floor Conference Room (ADM 405) – Jodi Harper
• MCC Facility Rentals (External & Community Groups) – Carol Lance

Facility Use for External & Community Groups

External organizations, community groups, and non-MCC users interested in renting McLennan Community College facilities should contact the Office of the Vice President of Finance and Administration for assistance with facility use agreements and scheduling.

External users may be required to complete a facility use agreement, provide liability insurance, and pay applicable fees.

Instructions for MCC Employees

The following tools are for MCC employees scheduling or checking room availability.

Check Room Availability

Use Informer to check room availability (availability is subject to change):

1. Log into Informer
2. Search for the report: "Room Scheduling for Specified Rooms and Date Range"
3. Click the Data tab
4. Enter your desired date range
5. Enter the start/end times of your event
6. Select the building
7. Select the room (if known)
8. Click Launch Report
9. Review results showing current room usage

Tip: Run the "Room Capacities" Informer report for room size and setup details.

Need to Schedule a Room?

Submit a room request using the official MCC Scheduling Request Form.

Access the Room Request Form

Requests should be submitted by 10:30 a.m. the working day before the room is needed.